Episode 957

957: Beat Burnout With Better Systems – Miranda Beeson

Published on: 17th October, 2025

957: Beat Burnout With Better Systems – Miranda Beeson

When you're burned out, it leads to chaos. Luckily, there's a cure! In this episode, Kirk Behrendt brings back Miranda Beeson, ACT’s director of education, to share five steps to create a solid system that will keep your practice running smooth and stress-free. To learn how better systems can bring joy back into your practice, listen to Episode 957 of The Best Practices Show!

Learn More About Miranda:

More Helpful Links for a Better Practice & a Better Life:

Episode Resources:

Main Takeaways:

  • Align with your team about what you're creating.
  • Convey the “why” to get understanding and commitment.
  • Identify where exactly your systems apply. Be very specific.
  • Define when your systems should be activated and followed.
  • Assign responsibilities clearly so everyone knows who does what.
  • Determine how your system will be applied with clear, specific steps.
  • Document your systems. If they aren’t written down, then they don’t exist.
  • Do this process together as a team. Get their weigh-in so that you get buy-in.
  • Constantly revisit, review, and revise your systems. Don't just set it and forget it.

Snippets:

0:00 Introduction.

5:31 ACT’s BPA and Smile Source.

8:24 Why this is an important topic.

19:23 Chaos is the symptom, and systems are the cure.

22:37 Set clear expectations.

28:33 Creating New Agreements, Policies, & Systems: What.

30:55 Creating New Agreements, Policies, & Systems: Why.

36:13 Creating New Agreements, Policies, & Systems: Where.

39:53 Creating New Agreements, Policies, & Systems: Who.

46:37 Creating New Agreements, Policies, & Systems: How.

48:18 The 80% approach.

51:41 Revisit, review, and revise your systems as a team.

55:41 Don't set it and forget it.

57:59 Final takeaways.

1:01:07 Q&A: Can there be an effective marriage of cross-training and systems?

1:08:07 ACT’s To The Top Study Club.

Miranda Beeson, MS, BSDH Bio:

Miranda Beeson has over 25 years of clinical dental hygiene, front office, practice administration, and speaking experience. She is enthusiastic about communication and loves helping others find the power that words can bring to their patient interactions and practice dynamics. As a Lead Practice Coach, she is driven to create opportunities to find value in experiences and cultivate new approaches.

Miranda graduated from Old Dominion University, and enjoys spending time with her husband, Chuck, and her children, Trent, Mallory, and Cassidy. Family time is the best time, and is often spent on a golf course, a volleyball court, or spending the day boating at the beach.

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About the Podcast

The Best Practices Show with Kirk Behrendt
Elevate Your Dental Practice: Insights & Strategies from Industry Leaders
Welcome to The Best Practices Show, hosted by Kirk Behrendt, founder of ACT Dental (https://www.actdental.com/) and a leader in dental practice coaching. This podcast is your gateway to discovering the hidden gems and tactics used by the most successful dental practices worldwide.

At ACT Dental, we have meticulously curated strategies that have consistently proven effective in elevating dental practices. Our podcast, The Best Practices Show, extends our commitment to sharing this wealth of knowledge. Each episode features interviews with renowned dental professionals and industry leaders who have made significant strides in their practices. They share their experiences, insights, and the challenges they've overcome, offering a unique perspective that you won't find anywhere else.

Why should you listen to The Best Practices Show? Whether you're a seasoned dentist, a new practice owner, or somewhere in between, this podcast is tailored to inspire and educate. Our goal is not just to provide you with information but to transform the way you think about and run your dental practice. We delve into topics ranging from advanced clinical techniques and practice management to leadership skills and personal growth.

Kirk Behrendt, a respected figure in the dental community, brings his vast experience and infectious enthusiasm to each episode, making complex topics both understandable and engaging. As the CEO of ACT Dental, Kirk has helped countless dental practices thrive by focusing on holistic development - professionally, personally, and within their community.

Our commitment to authenticity and practical advice sets The Best Practices Show apart. We don't just talk about theories; we dive into real-life applications you can implement immediately in your practice. Our community-centric approach means we're always listening to our audience and constantly evolving our content to meet your needs.

In addition to the invaluable insights from our guests, we also provide access to exclusive resources available through ACT Dental. These resources complement the podcast topics and give you a more comprehensive understanding and practical tools to apply in your practice.

By subscribing to The Best Practices Show, you're not just gaining access to a podcast; you're joining a community of like-minded professionals committed to excellence in dentistry.

So, are you ready to transform your practice and be the best version of yourself? Join us on this journey, and let's grow together. Hit subscribe and never miss an episode of The Best Practices Show – where we uncover the secrets to the success of the world's best dental practices, one episode at a time.

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Kirk Behrendt