Episode 888

888: Scheduling Smarter, Not Harder – Miranda Beeson

Published on: 16th May, 2025

Do you want an amazing life with the best work schedule? It can happen! You just need to take time to plan it out. In this episode of Clinical Edge Fridays, Kirk Behrendt brings back Miranda Beeson, ACT’s director of education, to share the secret to a better schedule and better days at the office. You have more control of your time than you think! To learn how to maximize your time by scheduling smarter, listen to Episode 888 of The Best Practices Show!

Learn More About Miranda:

More Helpful Links for a Better Practice & a Better Life:

Episode Resources:

Main Takeaways:

  • Align your schedule with your production goals.
  • Complete 65% of daily production in the mornings.
  • Have designated time blocked out for new patients.
  • Schedule in 10-minute increments to maximize efficiency.
  • Design your schedule around the type of practice you want.
  • Strategically overlap procedures so your team can work efficiently.
  • Use color coding as a visual scheduling system to improve coordination.
  • Meet your patients’ needs. Know the types of procedures you need to block out.
  • Regularly evaluate and adjust your schedule based on your practice’s evolving needs.
  • Create a template for each operatory so the right procedures are assigned to each room.

Snippets:

0:00 Introduction.

2:01 Why this is an important topic.

7:57 ACT’s Ideal Day Scheduling Guide.

14:14 Define your daily production goals.

18:53 Success is measured by days worked.

22:33 Determine what you want from your schedule.

35:47 Analyze your patients’ needs.

41:21 Honor the blocks!

43:44 Q&A: Is there a picture of the ideal schedule?

45:37 Scheduling tips and best practices.

51:37 Final takeaways.

54:23 ACT’s TTT and BPA.

56:35 Q&A: Do a time analysis for new associate doctors.

58:25 Q&A: Scheduling blocks for doctors struggling to keep up.

1:00:33 New upcoming courses in ACT’s BPA Premium.

Miranda Beeson, MS, BSDH Bio:

Miranda Beeson has over 25 years of clinical dental hygiene, front office, practice administration, and speaking experience. She is enthusiastic about communication and loves helping others find the power that words can bring to their patient interactions and practice dynamics. As a Lead Practice Coach, she is driven to create opportunities to find value in experiences and cultivate new approaches.

Miranda graduated from Old Dominion University, and enjoys spending time with her husband, Chuck, and her children, Trent, Mallory, and Cassidy. Family time is the best time, and is often spent on a golf course, a volleyball court, or spending the day boating at the beach.

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About the Podcast

The Best Practices Show with Kirk Behrendt
Elevate Your Dental Practice: Insights & Strategies from Industry Leaders
Welcome to The Best Practices Show, hosted by Kirk Behrendt, founder of ACT Dental (https://www.actdental.com/) and a leader in dental practice coaching. This podcast is your gateway to discovering the hidden gems and tactics used by the most successful dental practices worldwide.

At ACT Dental, we have meticulously curated strategies that have consistently proven effective in elevating dental practices. Our podcast, The Best Practices Show, extends our commitment to sharing this wealth of knowledge. Each episode features interviews with renowned dental professionals and industry leaders who have made significant strides in their practices. They share their experiences, insights, and the challenges they've overcome, offering a unique perspective that you won't find anywhere else.

Why should you listen to The Best Practices Show? Whether you're a seasoned dentist, a new practice owner, or somewhere in between, this podcast is tailored to inspire and educate. Our goal is not just to provide you with information but to transform the way you think about and run your dental practice. We delve into topics ranging from advanced clinical techniques and practice management to leadership skills and personal growth.

Kirk Behrendt, a respected figure in the dental community, brings his vast experience and infectious enthusiasm to each episode, making complex topics both understandable and engaging. As the CEO of ACT Dental, Kirk has helped countless dental practices thrive by focusing on holistic development - professionally, personally, and within their community.

Our commitment to authenticity and practical advice sets The Best Practices Show apart. We don't just talk about theories; we dive into real-life applications you can implement immediately in your practice. Our community-centric approach means we're always listening to our audience and constantly evolving our content to meet your needs.

In addition to the invaluable insights from our guests, we also provide access to exclusive resources available through ACT Dental. These resources complement the podcast topics and give you a more comprehensive understanding and practical tools to apply in your practice.

By subscribing to The Best Practices Show, you're not just gaining access to a podcast; you're joining a community of like-minded professionals committed to excellence in dentistry.

So, are you ready to transform your practice and be the best version of yourself? Join us on this journey, and let's grow together. Hit subscribe and never miss an episode of The Best Practices Show – where we uncover the secrets to the success of the world's best dental practices, one episode at a time.

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About your host

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Kirk Behrendt